A management information system is-
• An integrated user-machine system
• For providing information
• To support the operations, management, analysis and decision-making functions
• In an organization
The system utilises-
• Computer hardware and software
• Manual procedures
• Models for analysis, planning, control and decision making, and
• A database
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Introduction:
The “Hindustan institute of maritime training” is an educational institute, which imparts qualitative education to enable people working in ships to revalidate their certificates and to take up new and exciting courses in this particular field.
The “Hindustan institute of maritime training” offers around 50+ courses in different packages, for the benefit of the students. It also offers real time practical knowledge, which enables the students to experience the real situations of shipment so that they can tackle them in an efficient manner.
The institute of maritime training keeping in view the most important and vital time factor has designed short-term courses so that the persons availing the courses can have to their credit the availed courses in short span of time.
This institution has been rendering service from past 9 years. In this short span it has incorporated many new and innovative ways of providing training with the help of latest technology.
Recognition:
It has been recognised as one of the major institute by Mercantile Marine Department of Chennai. The Mercantile Marine Department governs the entire working of the institute.
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Features:
An educational training institute.
It has been in existence from past nine years.
The entire working is governed by MMD
Located in the heart of the city
Has a good infrastructural facility.
Offers 50+ courses
It has designed short-term courses
Has a special practical room to experience real situation in shipping
They use many information systems, which are inter-related with only one database for all systems.
They design their own soft wares (designer- Mr. Sarvanan).
The various system used by the institute are
Front office software
Details and accounts software
Transaction software
Online examination software
Library management software
Back office software
Registration
Records receipts and payments
Day-day transactions
Deals with examinations
Keeps track of books issued
Certificates and course creation
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The On-line Examination System
The On-line Examination System
Purpose of ES:
On-line Examination System is basically designed to ease the job of classroom examinations. The software engineer of the institute, Mr. Sarvanan, designed this package. All the systems in the institute are interconnected with only one database.
This system was designed a year ago and now the institute extensively uses it because it prevents waste of time. It manages the time factor effectively and efficiently.
Working:
The user i.e. the question paper setter can do the following modification with the papers through this software:
Modify topic:
This is the first stage in the software where the user can select, edit or delete the topic for which the questions are to be formed or selected. The institute offers around 50+ courses such as CHEMCO, CTF, EFA, FPFF, GASCO, MFA, etc. in various packages. So the modify topic option enables the user to select the topic among the various available courses. The user can also add any additional topic or edit or delete the existing one. So in this stage only the topic or the particular course for which the user wants to conduct the examination can be modified.
Modify question:
This is the second stage. Here the user needs to input the questions under the various topics created. After typing the question for the selected course or topic the software will show by a green light whether the question is appropriate for the course or the topic selected. If the green light is on agree box then the question is appropriate, on the other hand if it appears on the disagree box then the question is unsuitable. The user can also alter the questions that already exist.
Modify question paper:
This is the third phase where the user can create question paper for the various topics. Moreover when the question paper is formed it can be assigned to the candidates. The questions are randomly collected from the question bank.
Set up quiz:
This is the last stage. Here the user sets up the questions to test the intelligence of the students. The questions are selected in the same way as in the “Modify question paper” stage. This consists of an instructor room and a console room. The instructor room consists of all the information and when the software is accessed by the students it shows whether the instructor is ready or not. The console room on the other hand is under the control of the user. This is installed in only one computer. This will also show the minimum time taken by a student to answer a particular question.
Closing stages:
The questions or the question bank or the various topics or courses can be retrieved at any time by the user whenever it is needed.
Advantages of On-line Examination system:
It is computerized and hence saves time.
The software is interrelated.
It is easy to handle.
It minimizes operating expenses.
The user need not be specialized to work with it.
The work load is reduced.
There is economy of operations.
Disadvantages of On-line Examination system:
Virus malady
Important documents may be retrieved by anyone who has an access to the software.
Misuse of the system by students. For ex- a student by having access to another student’s password or register number can write the exam on his place.
Differences:
Before the introduction of the system:
Before the installation of this system all examination process was carried out manually. Setting of question papers for different courses and different packages of courses were done manually. This was a tedious job and the staff wasted a lot of time. Moreover the students also used to sit for hours to write the examination, which causes both physical and mental tiredness. It also used to consume large time in correcting the papers and publishing the results.
After the introduction of the system:
Subsequent to the introduction of the system it brought many rewards to the institution. The designing of the system has saved time of the staff members thereby making them concentrate on other gray areas of the institute. Even a person who has zero knowledge of the computers can use the system.
With the installation of the ES the entire examination process has been computerized. As a result the students get quick feedback about their performance. The manual work of the staff also has decreased to a large extent.
Conclusion:
The institution has been under the governance of (MMD) Mercantile Marine Department. The results are submitted to MMD after every exam. It has been applauded by MMD for imparting qualitative education to the students.
The institute of maritime training has many colourful feathers in its cap. It is one of the best institutions imparting maritime training. With the help of good infrastructural facilities it provides students with real-life experience.
